The first thing to realise is that the framework you are creating is a management system, but it's also intended to be a very easy to follow framework where anyone in the business can pick it up and know where to find things. It needs to make logical sense.
Let's start with three high-level entry points in our system:
1. Developing your health and safety system (the fundamentals per the legislation)
2. How you deal with accidents at work, i.e. recording them, and
3. How you manage hazards, i.e. so an accident doesn't happen.
So, #1 - we're developing the health and safety system.
Start with identifying how the information is going to be stored, shared, used in training? Printed in folders on a shelf somewhere? On the intranet like SharePoint with intra-and-interlinks to required documents? In someone's hard-drive where no-one can find it?
a) define the employer's general duties and how you involve the staff in health and safety
b) set out your policy statement on how you help to ensure a safe and healthy work site
c) nominate and notate who your health and safety representatives are.
#2 - dealing with accidents at work.
a) detail how you record and notify authorities or key stakeholders of work site accidents
b) detail how you ensure there is no interference in serious accident scenes, and
c) provide the 'serious harm' definition so it is clearly understood by all staff.
#3 - managing workplace hazards.
This is where you set out your individual safety policies and procedures, such as safety around loud noise, safety around hazardous containers, safety around machinery or safety around excavations -- whatever is appropriate to your business type.
Many businesses provide a process flow-chart for aspects of their safety procedures as they are a quick and easy reference in an emergency instead of having to read through pages of documentation.
By implementing these elements, you will have started to develop the basis of a solid health and safety management system. However, remember, it's more about training and it's one thing to have the documentation, but it's another to ensure everyone is sufficiently trained and aware to actually use it!
I trust that has made it easier for you to embark on preparing your business adequately. However, as always, if you need any help in pulling it together, we can step in and work with you and your team at any part of the process.